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Health & Safety Policy

Part 1 - STATEMENT OF HEALTH AND SAFETY POLICY

Seymour (Construction & Property Maintenance) Ltd, (Seymour-CPM), is committed to securing the health and safety of our employees at work and those that may be affected by our operations. We believe that our positive health and safety culture and active management of risk contribute to the success of our projects and the maintenance of our excellent reputation. 

Seymour CPM is committed to achieving the following health and safety objectives:

  • Identifying and complying with all applicable legislation and statutory controls.
  • Implementing our Health and Safety Management System (HSMS) and thereby minimise the risk of accidents and protecting against occupational health risks;
  • Monitoring and continually improving health and safety performance;
  • Allocating suitable and sufficient resources to promote the effective management of health and safety;
  • Operating in a manner which safeguards, as far as reasonably practicable, the health, safety and welfare of all those at work within our undertakings and affected by such works;
  • Maintaining, developing and advancing a culture that promotes continual improvement in health, safety and welfare standards;

We aim to achieve these objectives through the actions of our staff who have the full support and backing of the company directors in implementing the policy. We are a CHAS compliant contractor whom actively monitor our HSMS to comply with regulation changes as they come in to place.

The duties of all our employees and the responsibilities of managers and other post holders are contained in this policy.

Our HSMS for achieving these objectives and managing risk is contained in Part 3 of the policy which is accessible to all employees and other relevant parties (where applicable). The HSMS includes methods of consultation with employees, standards for the provision of training and information that aims to ensure the involvement and awareness of everyone.

We co-operate with other organisations to deliver projects successfully by controlling risks to those constructing, using and maintaining those projects. As part of our Quality Management System we monitor that other organisations in our supply chain have systems in place to properly manage health and safety in their own operations.

It is the responsibility of the S-CPM directors to regularly review this policy and to monitor its implementation and effectiveness throughout the Company.

Health and safety is a principal responsibility of Directors and line managers, who are supported at all levels by the Managing Director who is ultimately responsible for Health & Safety.

Part 2 – RESPONSIBILITIES

ALL EMPLOYEES – you are expected to:

  1. Health and Safety Management System: make yourself familiar with and work to the requirements of the Company Health and Safety Management System that relates to the works you are undertaking. A safe system of work must be established for all work. If you have any doubts or concerns then you must raise them with your line manager / supervisor.
  2. Reasonable Care: take reasonable care for your own health and safety and report any defect that may endanger either your health and safety or that of another person.
  3. Training /Competency: refrain from carrying out any activities/tasks for which you have not received appropriate training.
  4. Protective Systems: make full and proper use of any protective clothing / equipment/ plant provided for your protection; make sure that you have received suitable training in its use.
  5. Interference: refrain from interfering with plant, equipment, apparatus, etc, where such interference could be detrimental to your health and safety or others.
  6. Co-operation and Communication: co-operate with and provide information to others to assist them in performing their health and safety responsibilities
  7. Compliance: comply with any requirements imposed by the company systems or the instructions of your manager/supervisor with regard to health and safety.

ALL MANAGERS/SUPERVISORS, ETC – you are expected to:

  1. Health and Safety Management System: check that the Company HSMS is being followed as regards work under your control;
  2. Consult: consult with others on matters that affect their health, safety and welfare;
  3. Competence: be satisfied that the persons under your control are competent to carry out their responsibilities with regard to health and safety (i.e. suitable and sufficient training, knowledge and/or experience);
  4. Resources: be satisfied that persons have sufficient resources to enable them to carry out their responsibilities with regard to health and safety;
  5. Instructions: refrain from requiring any person to perform their duties in a manner which may be detrimental to the health and safety of themselves or others.
  6. Co-operation and Communication: co-operate with and provide information to others to assist them in performing their health and safety responsibilities
  7. Stop and Act: monitor the H&S performance of contractors and where necessary stop the work where there is a risk to H&S.
  8. Monitoring and Review: monitor, review and discuss health, safety and welfare performance/issues with Project Management on a regular basis; Attend H&S Consultation meetings. Check that Statutory Registers are kept up to date, e.g. Site Register; Check that Seymour-CPM workers/employees are covered by method statements /risk assessments; monitor the H&S performance of contractors

In addition to these general responsibilities employees are designated and issued with personal responsibilities as follows:-

Director Responsible for Health & Safety

Is to:

  1. Resources: be satisfied as to adequacy of resources applied to carrying out the Seymour-CPM Health and Safety Policy and Health and Safety Management System, particularly as regards the assessment and control of risks and the health & safety training and development of all employees.
  2. Leadership: provide a strong, active and visible leadership on health, safety and welfare and agree with fellow directors, recommendations for improved performance. Encourage, promote and champion a positive health and safety culture through the examination of previous years performance in terms of initiatives, pro-active and re-active accidents and analysis of incident trends, etc.
  3. Communication: promote an effective flow of communication and worker engagement on health, safety and welfare throughout the organisation;
  4. H&S Assistance and Training: be satisfied that sufficient competent health and safety assistance and training is provided to directors, managers and others;
  5. Supply Chain Management: champion and promote the Seymour-CPM Management Systems for improving health and safety competence within the supply chain;
  6. Review: lead regular reviews of company wide health and safety performance with the company: and promote any significant health and safety issues to the board of directors for their consideration and action where appropriate. Review the Health and Safety Policy annually and set objectives and recommendations for the company and agree them with the board of directors.

Directors

are to:

  1. Resources: be satisfied as to adequacy of resources applied to carrying out the Seymour-CPM Health and Safety Policy and Health and Safety Management System, particularly as regards the assessment and control of risks and the health & safety training and development of all employees.
  2. Leadership: provide a strong, active and visible leadership on health, safety and welfare. Encourage, promote and champion a positive health and safety culture and agree recommendations for improving performance.
  3. Communication: promote an effective flow of communication and worker engagement on health, safety and welfare throughout the organisation;
  4. H&S Assistance and Training: be satisfied that sufficient competent health and safety assistance and training is provided to directors, managers and others;
  5. Supply Chain Management: champion and promote the Seymour-CPM Management Systems for improving health and safety competence within the supply chain;
  6. Review: take part in regular reviews of health and safety performance and take necessary action to remedy any significant individual or management deficiencies identified.
  7. Support: support the director responsible for Health and Safety in carrying out his role.

PURCHASING DEPARTMENT

Buyers

are to:

  1. Knowledge: continually improve personal knowledge of H&S legislation, industry good practice and the requirements of the Seymour-CPM Management System as regards procurement of goods and services and particularly concerning H&S competence requirements.
  2. Supply Chain Competence: implement the Seymour-CPM Management Systems as regards procurement of goods and services and particularly as regards H&S competence and resources to perform H&S requirements and avoid contraventions for any contractor engaged.
  3. Monitoring: monitor the above arrangements for assessing contractor H&S Competence on each project and to report to the Managing Director on a regular basis and to regularly assess our supply chain via our health and safety questionnaires and be satisfied as to their competence.
  4. Supplier Information: make arrangements to secure -that information required by H&S Legislation is passed on to the supply chain contractor
    • all H&S requirements have been allowed for by the supply chain contractor
    • H&S information/documentation requested by Seymour-CPM has been forwarded to the appropriate person for review.
    • Study contractual documents to identify and resolve any ambiguities over responsibility between parties and that could lead to unsafe working.

ESTIMATING AND QUANTITY SURVEYING DEPARTMENTS

Estimators / Quantity Surveyors

are to:

  1. Cooperation: co-operate with the directors in order that they can comply with their responsibilities.
  2. Health and Safety Management System: apply and support the Company Health and Safety Policy and procedures for the prevention of injury and damage.
  3. Knowledge: know the broad requirements of the relevant law in health, safety and welfare matters and incorporate these aspects into the overall scheme when planning projects.
  4. Design: take health, safety and welfare issues into account when considering construction methods and materials at all stages from tender to completion including on-going maintenance and where appropriate requirements for the finished workplace.
  5. Co-ordination: Identify interface issues that may affect safe working at the planning stage, and ensure that activities between sub and work/trade package contractors and other contractors working on the same project can be carried out safely and that any risks to construction personnel, third parties and property are properly controlled.
  6. Plant and Materials: be aware of any hazards relating to the project or to plant or materials to be used in the project and where such exist bring these to the notice of the appropriate management. Be satisfied that the plant proposed for the work is adequate and safely suited to the project.
  7. Risk Assessment: Identify areas of high risk, and consider how to eliminate or minimise the risk. Identify significant risks for all phases of the work so that they are anticipated, planned and included for.
  8. Contractual Arrangements: Protect the Company’s contractual position with regard to health and safety, e.g. by ensuring we get the attendance’s to which we are contractually entitled, particularly management and supervision levels.

SITE

Project Manager / Contracts Manager

are to:

  1. Resources: discuss and agree with the Managing Director the resources required in time to carry out the works. Secure suitable and sufficient health, safety and welfare considerations for personnel;
  2. Knowledge and Leadership: continually improve personal knowledge of H&S legislation, industry good practice and the requirements of the Seymour-CPM Health and Safety Management System. Provide visible and proactive project-wide leadership in health and safety matters.
  3. Construction Phase H&S Plan (Plan):
    • (a) be responsible for the development of the plan and that the plan is sufficient before the construction phase starts.
    • (b) arrange for the plan to be updated, reviewed, revised and refined throughout the duration of the project.
  4. Supply Chain Competence: before a contractor starts on site confirm that:
    • (a) the contractors have been assessed as to competence and resources in accordance with Seymour-CPM Management Systems.
    • (b) the contractor director/manager responsible for their work is aware of the conditions of their contract; their areas of responsibility and the approach adopted by Seymour-CPM on H&S matters.
  5. H&S Priorities and Targets: establish in consultation with employees and sub-contractors the key proactive priorities and targets for the project and review, and where necessary revise, these priorities and targets each month. Also to set H&S priorities and project targets in line with the goals set by the board of directors.
  6. Plan Implementation: arrange for the Plan to be implemented by Seymour-CPM managers and others on the project.
  7. Monitoring Performance: carry out project health and safety performance reviews with Seymour-CPM and Contractor managers at site progress and safety meetings.
  8. Execution of the works: liaise with others to secure the safe delivery of the Project to programme and ensure significant risks during the work are anticipated, planned and included for, and that measures have been identified for elimination or minimising of such risk.

Engineer (Building/Civil/Building Services/Quality/Environmental)

are to:

  1. Knowledge and Leadership: continually improve personal knowledge of H&S legislation, industry good practice and the requirements of the Seymour-CPM Health and Safety Management System. Provide visible and proactive project-wide leadership to staff in health and safety matters.
  2. Implementation: carry out all work in accordance with the Company Health and Safety Policy and Management Systems and that safe working procedures are observed at all times.
  3. Co-operation: co-operate with all levels of management and others in matters of safety, health and welfare.
  4. Communication: secure an effective flow of communication and worker engagement on health, safety and welfare throughout the organisation;
  5. Co-ordination: be satisfied that activities between sub and work/trade package contractors and other contractors working on the same project can be carried out safely and without risks to construction personnel, third parties and property.
  6. Information and instruction: provide necessary information and instructions to Seymour-CPM staff, operatives and subcontractors in order to promote safe working methods.
  7. Training: Identify any training needs for those under their control to the Project Manager for action.
  8. Risk Assessment and Method Statements: follow the Seymour-CPM Management Systems especially as regards:
    • (a) suitable and sufficient risk assessments and method statements and
    • (b) adherence to accepted risk assessments, method statements and lifting plans, etc.
  9. Methods and Materials: take health, safety and welfare issues into account when considering construction methods and materials. Be aware of any hazards relating to the project or to plant or materials to be used in the project and where such exist bring these to the notice of the appropriate personnel carrying out the work.
  10. Contractor Management: implement and monitor the Seymour-CPM Management Systems as regards contractors
  11. Monitor: carry out surveillance on works particularly as regards adherence to method statements and risk assessments

APPOINTED AND KEY PERSONS

Temporary Works Co-ordinator (Sites)

is to:

  1. Knowledge: continually improve personal knowledge of H&S legislation, industry good practice and the requirements of the Seymour-CPM Management Systems.
  2. Co-ordinate: co-ordinate all Temporary Works required for the construction of the permanent works, whether carried out by directly employed or sub-contractors’ labour. Including, but not limited to:- Falsework and Formwork, Scaffolding, Excavations and Excavation support, Cofferdams, Earthworks, Marine Works and Temporary Foundations.
  3. Design of Temporary Works: follow the company Management System regarding the design of temporary works.
  4. Co-operation: co-operate with the site management team to ensure the Company Health and Safety Policy is implemented.
  5. Records: file and store all site prepared Temporary Works calculation sheets and sketches and keep a written record of all Inspections, Permits to work, Alterations, Loading and Dismantling instructions.
  6. Assistance: seek further advice and support whenever the scope of work is considered to be outside the Temporary Works Co-ordinator’s Competence. Be aware of specialist departments and seek advice on matters requiring expert opinion.

COSHH Controller (Sites/ Offices

is to:

  1. Compliance: Ensuring that requirements of the legislation, the Company Health and Safety Management System and the COSHH database are properly observed.
  2. Control and Use: establish a system of controlling and monitoring the storage and use of relevant substance(s) used on site. Obtain from staff purchasing material directly for use on site, the necessary hazard data sheet to enable a project specific COSHH assessment to be made.
  3. Assessment: elicit from the Specification and Drawings substances classified as Hazardous to Health and check that HAZARD DATA INFORMATION has been provided by manufacturers /suppliers /users. Ascertain that assessment of the risk, likely to be caused by the Hazardous Substance, including subcontractor COSHH data. Assist in the review of contractors COSHH assessments for substances they supply or create on site, in the workshop or office.
  4. Information: arrange for that information to be given to all persons who could be affected by the hazardous substances or any risk associated with its use. Monitor that the user has received instruction on the use of the Hazardous Substance
  5. Protective Equipment: monitor that users have been provided with, and trained in the use of any necessary protective equipment.
  6. Company Database: send copies of assessment forms and manufacturers’/ suppliers’/users’ Hazardous Data Information the head office for records.
  7. Further Advice: consult with the external advisors when guidance is required regarding implementation or interpretation of the action necessary to comply with the legislation or monitoring.

Fire Safety Co-ordinator (Sites/Offices)

is to:

Under the Regulatory Reform (Fire Safety) Order 2005, a ‘responsible person’ must be appointed for Fire Safety, as such Fire Safety Co-ordinators will carry out this function.

  1. Compliance: check that all procedures, precautionary measures and safety standards, as laid down in the Fire Safety Plan, are clearly understood and complied with by all those on the project site(s), workshops or offices. Promote a fire safe working environment at all times.
  2. Hot Works: where required by the Fire Safety Plan, arrange for a system using Hot Works Permits to be established and check that it is followed.
  3. Tests and Checks: carry out weekly checks of fire fighting equipment and test all alarm and detection devices installed on site, workshops or offices.
  4. Inspections: conduct weekly inspections of escape routes, fire brigade access, fire fighting facilities and work areas and check that the requirements of the Fire Safety Plan are being followed.
  5. Regulator Liaison: where appropriate, liaise with the local fire brigade, including arranging site/workshop/office inspections and familiarisation tours. This is most likely to be appropriate on the more complex sites. Regularly monitor and check the detailed arrangements and actual procedures for calling the fire brigade.
  6. Security Liaison: liaise with security personnel where they are employed on sites or Workshops
  7. Records: maintain a written record of all checks, inspections, tests, fire patrols and fire drill procedures.
  8. Emergency: during an alarm, execute those duties required for the safe evacuation of the site/workshop/office so that staff and visitors report to assembly points.

Large Projects/Offices

Large projects may require extra precautions. These projects will normally be identified by special conditions imposed by insurers or the client. On such projects the following apply: -

Appointments: The directors will appoint a Fire Safety Co-ordinator. Where appropriate the Fire Safety Co-ordinator will, in consultation with the Project Manager appoint a fire marshal(s) and deputy fire marshal(s) to assist in the implementation for the Fire Safety Plan. They should be suitably trained in fire safety matters and have sufficient status and authority for the effective execution of their duties and responsibilities.

Liaison: Liaison with the emergency services is essential. In particular, the fire brigade must be provided with site plans detailing:-

  • Fire brigade access, fire fighting shafts, fire lifts and temporary hoist facilities,
  • Dedicated emergency escape routes and staircases.
  • Positions of dry riser inlets and wet risers.
  • Fire points.
  • Temporary buildings and stores within buildings.
  • Hazardous items, e.g. flammable liquids, gas cylinders, gas mains, electrical risers.

Lifting Supervisor (Sites/Workshops)

is to:

  1. Compliance: check that the requirements of the provision and Use of Work Equipment Regulations 1998 (PUWER) and the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) are adhered to on the site.
  2. Safe Systems of Work: establish a safe system of work (plan, supervise and carry out in a safe manner) to be followed for every lifting operation (be it an individual lift or repetitive operation) and that such systems have been established in accordance with Seymour-CPM H&S Management System requirements regarding lifting operations.
  3. Contractors: check that any subcontractor on site follow the guidelines given above in order to comply with site requirements. Where however a contract lift package has been agreed with a specialist lifting organisation monitor that the specialist follows the guidelines given above in order to comply with site requirements.
  4. Further Advice: consult external specialist Health and Safety Adviser, Appointed Lifting Person or Structural Engineer when guidance is required regarding implementation or interpretation of the action necessary to comply with the legislation or monitoring.
  5. Communication: set up communications between all interested parties whilst carrying out any lifting operations.
  6. Trained Personnel: check that all persons are competent to carry out lifting operations.

First Aider (Sites/Offices)

is to:

  1. Facilities: check that adequate stocks of first aid equipment, facilities maintained and the facility location is clearly and boldly signed on site.
  2. Records: record all accidents which require treatment in the site Accident. (All Seymour-CPM staff must report all injuries however slight to the appointed first aider as soon as possible after the event and arrange that details are entered into the Accident Book and tear off slips retained in a secure location for Data protection purposes). This also includes any accidents to subcontractors or third parties who do not work for us. Witness statements should also be kept for record purposes. Control of accident books and all accident reports, used or unused, is required essential throughout the works as these are required to archived after the last entry for at least two years by law.
  3. Training: receive appropriate training to carry out the above duties and re-training where necessary. Training will last for at least four days and certifications of qualification are valid for three years. Prior to the date of expiration of a certificate, a two day refresher and re-examination are necessary.
  4. Specialised Training: be satisfied that where particular risk areas have been identified, you have received the additional specialised training to deal with these foreseeable emergencies. (e.g. confined spaces, work at height). Project Management must appoint an adequate and appropriate number of First Aider(s) for the site/workshops/offices, depending upon the hazards associated with the project/workshop/offices. These should be identified in the first aid risk assessment, which should also take account of availability of Accident and Emergency, ambulance facilities, etc. Facilities and equipment required will vary from location to location and the scope of these will be agreed by the Project Manager/Office Manager in conjunction with the Director responsible for Health and Safety based on previous experience. The risk assessment above will also aid identify facilities and equipment required.

Site Safety Supervisor

are to:

  1. Resources: discuss and agree with Project Manager the resources available in time and staff etc. to carry out the H&S duties on the project.
  2. Knowledge and Leadership: continually improve personal knowledge of H&S legislation, industry good practice and the requirements of the Seymour-CPM Management Systems. Provide visible and proactive project-wide leadership in health, safety and welfare matters.
  3. Managing: work with Seymour-CPM and Contractor supervisors/managers to implement the Construction Phase H&S Plan and secure safe organisation and execution of the works. Key actions required are:
    • plan, coordinate and direct activities so as to minimise H&S conflict between activities;
    • check that contractors are assessing the risks to their workforce and have identified the measures that will be in place to eliminate or minimise and control risks before work starts;
    • organise Seymour-CPM and contractor supervisors to secure implementation, monitoring and maintenance of the control measures required by the risk assessments and compliance with the Site Rules.
    • arrange for any required statutory inspections to be carried out and the prescribed records maintained for Seymour-CPM plant and equipment
    • complete and submit weekly monitoring reports as required;
    • arrange for accidents to be investigated and measures implemented to reduce repeat incidents
    • seek advice from Project Manager and the Directors as required
  4. Training: arrange for yourself, colleagues and contractor employees to be released and available for any required training or instruction; check the system for providing every worker with a suitable site induction is being implemented effectively and that personnel receive follow up specific instruction on their system of work.
  5. Monitoring and Review: monitor, review and discuss health, safety and welfare performance/issues with Project Management on a regular basis (preferably weekly); Attend H&S Consultation meetings. Arrange for Statutory registers are kept upto date, eg Site Register; that Seymour-CPM works/employees are covered by method statements /risk assessments and consultation with employees; monitor the H&S performance of contractors

Site Foreman / Chargehand / Ganger

are to:

  1. Knowledge: know the broad requirements of the Regulations applicable to the work on which you are engaged.
  2. Organise: organise the work and labour as directed in conjunction with the Project Manager / Contracts Manager
  3. Risk Assessment and Training: check that written Risk Assessments have been prepared and a method statement in place for any operations where a significant risk is identified and that training in safe methods of work have been provided.
  4. Supervise: manage the work so that operatives comply with and work to the safe system ofwork established.
  5. Defect Reporting: report any damage or defects in plant and equipment immediately and take out of service, and take effective measures to eliminate any hazards in their areas of work.
  6. Competency: be satisfied that all employees and apprentices under your control are competent to perform their individual tasks and are conversant with safe working practices and company procedures.
  7. Personal Protective Equipment: arrange for all employees to be issued with, use correctly and maintain personal protective equipment e.g. safety helmets, eye protectors, dust masks, as appropriate. Check that all operatives are sufficiently and suitably trained in the use of PPE issue for their use.
  8. Access and Egress: maintain access to and egress from places of work that are safe and without risks to health and safety.
  9. Monitoring – sub/contractor packages: monitor that subcontractors are working in compliance with their risk assessments /method statements /safe system of works and reviewing their H&S performance with the Project Manager / Contracts Manager
  10. Plant and Equipment: (in conjunction with the Project Manager / Contracts Manager) arrange for any required statutory inspections to be carried out and the prescribed records maintained for all plant and equipment.
  11. Monitoring and Review: monitor, review and discuss H&S performance/issues with Project Manager / Conttracts Manager on a regular basis (preferably weekly); be satisfied that Seymour-CPM works/employees are covered by method statements /risk assessments; monitor the H&S performance of contractors.

ADMINISTRATIVE PERSONNEL

Office Managers / Administrative Staff

are to:

  1. Office Safety: be responsible to the Office Manager for the organisation and supervision of the offices and welfare facilities in accordance with relevant legislation, the Company Health and Safety Policy and Health and Safety Management System.
  2. Health and Safety Management System: organise and supervise offices, welfare facilities, fire safety arrangements and COSHH in accordance with the relevant legislation, the Company Health and Safety Policy and Health and Safety Management System.
  3. Cooperation: co-operate with all levels of management and others in matters relating to Safety, Health and Welfare.
  4. Welfare: provide and maintain suitable and sufficient Welfare Facilities in accordance with Statutory Regulations and the Working Rule Agreement.
  5. Accident Records: arrange that all accidents and dangerous occurrences are documented and reported as required by Regulations and in accordance with the Company Accident Reporting procedure.
  6. Protective Equipment: secure adequate supplies of protective clothing and equipment are maintained at all times and a system of recording the issue and return of such equipment is initiated, and maintained.
  7. H&S Documentation /Administration:
  • (a) check that statutory documents and forms are available and necessary records and reports are completed and maintained up to date and that statutory forms and posters are displayed as appropriate.
  • (b) arrange the return of Statutory Registers and accident report books and tear off slips in accordance with Company instructions on completion of operations.

PRINCIPAL CONTRACTOR DUTIES UNDER CDM 2015

A principal contractor is appointed by the client to control the construction phase of any project involving more than one contractor.

Principal contractors have an important role in managing health and safety risks during the construction phase so they must have the skills, knowledge, experience and, where relevant, organisational capability  to carry out this work.

The principal contractor must:

  • plan, manage, monitor and coordinate the entire construction phase
  • take account of the health and safety risks to everyone affected by the work (including members of the public), in planning and managing the measures needed to control them
  • liaise with the client and principal designer for the duration of the project to ensure that all risks are effectively managed
  • prepare a written construction phase plan before the construction phase begins, implement, and then regularly review and revise it to make sure it remains fit for purpose
  • have ongoing arrangements in place for managing health and safety throughout the construction phase
  • consult and engage with workers about their health, safety and welfare
  • ensure suitable welfare facilities are provided from the start and maintained throughout the construction phase
  • check that  anyone they appoint has the skills, knowledge, experience and, where relevant, the organisational capability to carry out their work safely and without risk to health
  • ensure all workers have site-specific inductions, and any further information and training they need
  • take steps to prevent unauthorised access to the site
  • liaise with the principal designer to share any information relevant to the planning, management, monitoring and coordination of the pre-construction phase

When working for a domestic client, the principal contractor will normally take on the client duties as well as their own as principal contractor. If a domestic client does not appoint a principal contractor, the role of the principal contractor must be carried out by the contractor in control of the construction phase. Alternatively, the domestic client can ask the principal designer to take on the client duties (although this must be confirmed in a written agreement) and the principal contractor must work to them as ‘client’ under CDM 2015.

CONTRACTOR DUTIES UNDER CDM 2015

A contractor is anyone who directly employs or engages construction workers or manages construction work. Contractors include sub-contractors, any individual self-employed worker or business that carries out, manages or controls construction work.  They must have the skills, knowledge, experience and, where relevant, the organisational capability to carry out the work safely and without risk to health.

Contractors and the workers under their control are most at risk of injury and ill health from construction work. Contractors therefore have an important role in planning, managing and monitoring their work to ensure any risks are controlled.

Contractors on all projects must:

  • make sure the client is aware of the client duties under CDM 2015 before any work starts
  • plan, manage and monitor all work carried out by themselves and their workers, taking into account the risks to anyone who might be affected by it (including members of the public) and the measures needed to protect them
  • check that all workers they employ or appoint have the skills, knowledge, training and experience to carry out the work, or are in the process of obtaining them
  • make sure that all workers under their control have a suitable, site-specific induction, unless this has already been provided by the principal contractor
  • provide appropriate  supervision, information and instructions to workers under their control
  • ensure they do not start work on site unless reasonable steps have been taken to prevent unauthorised access
  • ensure suitable welfare facilities are provided from the start for workers under their control, and maintain them throughout the work

In addition to the above responsibilities, contractors working on projects involving more than one contractor must:

  • coordinate their work with the work of others in the project team
  • comply with directions given by the principal designer or principal contractor
  • comply with parts of the construction phase plan relevant to their work

Where a contractor is the only contractor working on a project, they must ensure a construction phase plan [6] is drawn up before setting up the site.

When working as the only contractor for a domestic client, the contractor takes on the client duties, as well as their own as contractor. However, this should involve them doing no more than they will normally do to comply with health and safety law.

Where a domestic project involves more than one contractor, the principal contractor normally takes on the client duties and the contractor will work to the principal contractor as ‘client’. If the domestic client does not appoint a principal contractor, the role of the principal contractor must be carried out by the contractor as principal contractor and the client duties must be carried out by the contractor in control of the construction phase and the client duties must be carried out by the contractor as principal contractor. Alternatively, the domestic client can ask the principal designer to take on the client duties (although this must be confirmed in a written agreement) and the contractor must work to them as ‘client’ under CDM 2015.

WORKERS DUTIES UNDER CDM 2015

A worker is anyone working for or under the control of a contractor on a construction site. Examples of workers include: plumbers, electricians, scaffolders, painters, decorators, steel erectors and labourers, as well as supervisors like foremen and chargehands.

Workers have an important role and should take an active part in helping to manage health and safety risks. In particular, workers must:

  • only carry out construction work if they have the relevant skills, knowledge, training and experience - or they are provided with the training and supervision that enables them to do it safely and without risk to health
  • make themselves aware of the health and safety risks involved in work on every site and the way those risks are managed
  • always follow site rules and procedures
  • cooperate with other dutyholders, such as the contractor in control of their work and the principal contractor (who controls the overall project when there is more than one contractor) 
  • report any risks they find to whoever controls the work on site, whether the risks affect their own health and safety or anyone else, including other workers and members of the public

Employers must consult their workers (or their representatives) on any health and safety matters that affect them. Many employers go further by using positive worker involvement to highlight areas of concern and implement effective practices. For more information, see HSE’s Leadership and worker involvement toolkit.

Part – 3 HEALTH & SAFETY ARRANGEMENTS

HEALTH AND SAFETY ARRANGEMENTS

Details of the Health and Safety arrangements are included as part of the Company’s Health and Safety Management System.

The Health and Safety Management System covers the organisational arrangements for ensuring the efficient management of health and safety, procedures for ensuring the safe operation of plant and equipment, procedures for ensuring the safe execution of work and environmental procedures including procedures for ensuring the health of those involved with and affected by the work.

The organisational arrangements outline the requirements placed on all levels of employees to ensure that work is managed, executed and monitored to achieve compliance with Health & Safety Legislation, relevant British and European Standards, Codes of Practice, Guidance Notes and the Company's own procedures. These organisational arrangements include the Company's Health and Safety Policy which establishes commitment, responsibilities and general arrangements, and specific organisational procedures to ensure the establishment of emergency procedures, risk assessments and safe working methods prior to the commencement of work.

The other parts of the system detail the procedures for working in a manner which safeguards health, safety and the environment. They cover work procedures for plant and equipment and for work activities/operations carried out on our sites. They identify the potential hazards and risks and list the control measures to be considered in order to eliminate/ minimise such risk. Since the Management of Health and Safety at Work Regulations 1999 and sound sense dictate that risk assessment should be on-going and subject to review, the procedures contained in the Health and Safety Management System are not intended to be, and should not be, construed as finite.

Each work activity / operation will then be assessed with the aid of established procedures and knowledge of the prevailing circumstances, including any unusual or even unique hazards. Risk Assessments and Method Statements will be prepared for each activity. Where as a result of new legislation, fresh assessment and experience, our Health and Safety Management System procedures will be reviewed, amended or created where appropriate.

BS OHSAS 18001-2007
Chas Accredited Contractor
Constructionline
ISO 9001
Marshalls Register
UVDB Verify

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Registered Address: Unit 4, Tofts Road West, Hartlepool, TS25 2BQ
Registered in England number: 6939672.

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